DigiForm BV, located at Geerdegemdries 13, 2800 Mechelen, is responsible for the processing of personal data as reflected in this privacy statement.
Personal data that we process
DigiForm BV processes your personal data because you use our services and/or because you provide them to us yourself. Below is an overview of the personal data we process:
First and last name
Telephone number and/or mobile phone number
Company or VAT number
Other personal data that you actively provide e.g. by creating a profile on this website, in correspondence and by telephone
Details of your activity on our website & web app
Special and/or sensitive personal data we process
Our website and/or service does not intend to collect data on website visitors who are under 16 years of age. Unless they have permission from parents or guardians. However, we cannot check whether a visitor is older than 16. We therefore advise parents to be involved in their children’s online activities to avoid collecting data on children without parental consent. If you are convinced that we have collected personal data about a minor without such consent, please contact us at email@example.com and we will delete this information.
For what purpose and on what basis we process personal data
DigiForm BV processes your personal data for the following purposes:
Allowing you to create an account.
Using our web application to view, manage and create waste transport documents
DigiForm BV also processes personal data if we are legally obliged to do so, such as data we need for our tax return as well as relevant information collected in DigiForm’s web app in the context of waste transport documents.
DigiForm BV does not use automated decision-making.
Hoe lang we persoonsgegevens bewaren
DigiForm BV does not retain your personal data for longer than is strictly necessary to fulfil the purposes for which your data are collected. We use the following retention periods for the following (categories of) personal data: 7 years. This period is the minimum retention period established with regard to waste identification documents determined by the VLAREMA of Ovam.
Sharing personal data with third parties
DigiForm BV does not sell your data to third parties and will only provide them if this is necessary to implement our agreement with you or to comply with a legal obligation. We conclude a processor agreement with companies that process your data on our behalf to ensure the same level of security and confidentiality of your data. DigiForm BV remains responsible for this processing.
Cookies, or similar techniques, that we use
Viewing, correcting or deleting data
You have the right to view, correct or delete your personal data. You also have the right to withdraw your possible consent to data processing or object to the processing of your personal data by DigiForm BV and you have the right to data portability. This means you can submit a request to us to send the personal data we hold on you in a computer file to you or another organisation named by you. You can send a request for inspection, correction, deletion, data transfer of your personal data or a request to withdraw your consent or object to the processing of your personal data to firstname.lastname@example.org. To ensure that the request for inspection is made by you, we ask you to send a copy of your proof of identity with the request. In this copy, black out your passport photo, MRZ (machine readable zone, the strip of numbers at the bottom of the passport), passport number and Citizen Service Number (BSN). This is to protect your privacy. We will respond to your request as soon as possible, but within four weeks. DigiForm BV would also like to inform you that you have the option of submitting a complaint to the national supervisory authority, the Personal Data Authority. You can do so via this link.
How we secure personal data
DigiForm BV takes the protection of your data seriously and takes appropriate measures to prevent misuse, loss, unauthorised access, unwanted disclosure and unauthorised modification. If you have the impression that your data is not properly secured or there are indications of misuse, please contact our customer service or via email@example.com.